Working from home is not a new concept. Companies all around the world are looking to recruit individuals who work from home to reduce geographic restrictions.
Many have anticipated for a long time that remote work will be a trend that will continue to expand over time. No one, however, anticipated that the unusual occurrence would drive the majority of the world's workforce to work from home overnight as a result of the pandemic. Many new issues have arisen as a result of the abrupt digital transformation. Collaborating successfully while maintaining production levels are two of the most critical barriers to overcome.
Is your remote team struggling to collaborate effectively online? If so, here are some of our tips:
Maintain Realistic Expectations
Many teams have been working from home for quite some time. However, this does not necessarily imply that they have perfected the art of working from home. There are a slew of challenges that all remote employees must deal with: loneliness, an inability to disconnect, and a lack of enthusiasm, among others.
There's no way to tell whether someone else on your team is experiencing the same difficulties. Therefore, make an effort to moderate your expectations correctly. Encourage team members to communicate with you about any challenges they are experiencing. Remember that trust is essential for practical cooperation and productivity. Also, keep in mind that many homes are not well-suited for working from home. Speak to your team about what they need to do their jobs most effectively, and recognize that a learning curve may be associated with mastering new tools or adapting to working from a distance.
Set Regular Communication Points
Essentially, daily huddles will serve as a communication checkpoint where everyone will exchange information about their daily duties and progress. These sessions provide a chance to determine whether or not someone needs help with everyday duties. Weekly "progress" meetings are when you gather with the whole team to discuss the week's progress. Team meetings are an excellent opportunity to review your progress, find solutions to challenges, and plan your work for the following week or two.
It’s wise for team leaders and reports to conduct one-on-one meetings on a regular basis. When given the opportunity, many employees are willing to express their issues, thoughts, and difficulties so they can work on them with their managers.
Equip Members with the Necessary Tools
Because not everyone has access to a high-powered remote workstation at their disposal, you might need to provide assistance. For a remote team to be productive, they must be equipped with the appropriate technology. Tools such as Grammarly or Linguix are beneficial for many job roles since they assist with creating clear reports and presentations and improve the clarity of everyday communication. Most collaboration platforms like Avaya Cloud Office, Amazon Chime, Microsoft Teams, and RingCentral offer file sharing embedded into their apps. Making it easy to share files, notes and ideas with team members. Using a cloud document sharing software, generate a list of all essential applications with descriptions and save it in the cloud. The information will assist all team members in staying up to speed on the most recent additions to the technology stack.
Build a Culture of Trust and Involvement
The best method to ensure high quality and work standards are maintained is for each team member to be held responsible for their contributions. The goal of high productivity and quick reaction times does not imply a need for these things. Create a culture of trust, gratitude, and involvement. When workers believe they are respected, they are more likely to perform well.
Make a list of tasks with due dates at the top. Provide a clear explanation for each assignment to prevent the need for further clarification. Give credit where credit is due. Don't only look for standout performers; look for dependability and team members who keep things running smoothly. Define each of the roles. Everyone should be aware of their obligations as well as the responsibilities of their coworkers.
Final Thoughts
When working with a remote team, it's critical to maintain communication channels open and transparent, so that team members get specific, realistic, and constructive feedback from their colleagues. This allows them to better their workflow and make a more significant contribution to the team's overall aim.
If you are looking for cloud computing services to help you enhance collaborative work with your remote team, you can rely on us at BrantTel. We will assist you along the way as you plan, develop and deploy solutions for your team. Contact us today so we can further assist you with your needs.