Productivity is the lifeblood of any sustainable and expandable business. Unfortunately, employees with low engagement and un-streamlined structures in their work environment end up producing much less than the workweek could provide. This is what makes productivity tools so important.
Part of digital transformation has been about introducing tools that boost productivity as they simplify, automate, and engage the right aspects of daily operations. As your employees benefit from these tools, so does your business output. What specific benefits do these tools really provide?
Improved Collaboration
A key to productivity is collaboration. With tools, like Unified Communications (UC) and Video meetings, that allow employees to focus on specific tasks and manage multiple projects together. The result is they are able to work on different aspects of the project at the same time. Because of real-time tools and updates, your employees can stay aligned every step of the way. Depending on the updates required this can take place with a chat message, email, phone call or video meeting.
Increased Quality of Work
Because productivity tools make it easier to accomplish tasks, it gives employees more mental space and time to produce greater work. Leaders can more easily assign and delineate responsibilities, and workers are more enabled to maximize their skills.
This also ensures that projects take less time to finish, so tasks are more efficiently managed and assessed for quality.
Enabling Remote Work
This aspect of digital transformation has become even more relevant since the global pandemic shifted how everyone works. Businesses have found many benefits in remote work, but it also comes with the need for better communication.
The right tools allow accurate management of employees and allow everyone to collaborate and communicate as they would in real life. Businesses that require in office work would benefit from hybrid work environments. Whereby meeting rooms could be retrofitted for video and audio to support remote work participants as well as those attending in person. So, whether businesses are shifting to a remote set-up or certain employees simply have to work out of the office, this enables everyone to stay connected.
Performance Tracking
In order to properly manage productivity, leaders need to see deadlines, hit objectives, and have markers for improvement. Productivity tools enable managers to create a system that already tracks employee performance in real-time.
Tasks, goals, and timelines can easily be set from the start. Monitoring it onwards will also be more efficient and transparent.
Efficient Communication
Misunderstandings and lack of communication can be the downfall of any project that is otherwise solid. In order for team members to stay productive, they need to be on the same page and know exactly what everyone needs to be working on.
With a complete suite of communications, employees can talk to each other and share relevant data digitally.
Better Data Security
In an increasingly digital landscape, data security is the most sensitive aspect of daily business operations. Slip-ups can result in major data loss and expenses that could run a company down.
With user-friendly features that are already integrated into a high-security system, you are assured of a secure environment that is protected from both malicious attacks and simple human error.
Enhanced Storage Solutions
With everyone working on various files and data, it can be hard to keep track of it all. This is where cloud storage comes in and allows different devices to sync and store their data on one platform. Many popular collaboration tools such as Avaya Cloud Office offer file sharing and storage solutions for an easy to use all-in-one experience.
This provides easy access for any approved parties in the system and makes storage capacity a problem of the past.
Conclusion
By making use of business tools you can gain access to the benefits listed above for your workplace optimization. This is especially feasible now that the adoption process has become much smoother since the introduction of such tools. The investment into planning, learning and acquiring them now provides quantifiable results with real returns.
For cloud computing services, business network solutions, and productivity tools, reach out to BrantTel Networks. We can take a detailed look at your current systems and create a comprehensive plan for your business communications. Call us now and speak to one of our trusted advisors.